Check your E-mail Disk Space

Large folder sizes directly effect you, the user. The more space your mailboxes take up, the slower your Email access will be since there's so much information for the system to transfer from the server to your computer.

1. Open Outlook.
2. You need to see your Folder list (e.g. the folder list shows you the mail folders). From the Go menu choose Folder List.
   • Outlook 2007, click the View menu,select Navigation Pane and choose Normal.
   • Outlook 2003, click the View menu and select Navigation Pane.
3. Once you can see the Folder List, Right Click on Mailbox - (your name) and select Properties for Mailbox - (your name).
4. Click the Folder Size button.
5. Write down the number beside beside Total size (including subfolders).
6. This number is total amount of space your Email, calendar, and attachments are using on the Exchange server.
   • This space is listed in kilobytes (KB).
   • To convert this number to megabytes (MB), divide by 1000 for a rough estimate.
   • Ex: 100,000 KB would equal 100 MB.
7. Click Close.
8. Click OK.
   
   Note: If you have a created  "local storage" PST files for your use, you can Right Click on these "Personal Folders" and select Properties. Follow steps 4 - 8 to discover their size.
   
   Note: To see a video of this How To, right click on this link and choose Save Target As. Save to your Desktop. Once the file is downloaded, double-click to open the file. This video was recorded in Outlook 2003. All the concepts still apply.

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