Youth Development Enrollment Program
The Youth Development Enrollment Program or YDEP s a 4-H enrollment management tool for use by county staff to track 4-H membership, programming and leadership.
Its primary objectives are:
- To track the enrollment of 4-H members, volunteers, and participants.
- To track 4-H Units.
- To produce mailing labels and reports from this data.
- To provide a method of generating data that can be used to complete the Youth Development Annual Report (YDAR) and Affirmative Action reports.
The Youth Development Enrollment Program is a joint project between the Ag IT Computer Unit and the Department of Agricultural and Extension Education. The Ag IT Computer Unit designed the database and answers computer-type questions ('How do I get this report to print?'). The Department of Agricultural and Extension Education answers subject matter questions (How many times must a group meet in order to be classified as a 4-H unit?').
Support:
For help with FileMaker questions as you use YDEP, contact IT Computer Support by phone at (814) 865-1229, or by e-mail to: AgCompSupport@psu.edu.
For help with subject matter as you use the YDEP files, contact the State 4-H office by phone at (814) 863-7875.
Current Version:
The current version of the YDEP program is version 4.1, which was released in December 2003 and last updated in March 2008. Your office should be using this with FileMaker Pro version 4 on a Windows machine. Note: please scroll down to read the Release Notes and Updates.
Windows version in FileMaker Pro v4:
Contact Vince Verbeke
Documentation
4.1 User Guide.pdf (updated 03-1-08)
GroupEnrollUpd_09-13-2006.pdf
March, 1 2008 Update:
4-H Horse Program fee fields were added as well as an Employer Identification Number field in Units. Updates were done to each inidvidual county's files by VinceVerbeke.
March, 19 2007 Update:
Additional State-wide Project Codes are released. Counties need to update 2 existing records and then add an additional 19 new records to the Jan 25 2007 file.
March 9, 2007 Update:
Report Civil Rights Update: An updated Report Civil Rights.fp3 will display "Report Civil Rights v4.1b" when the "smilie" icon is clicked on the Preferences Screen. This version has an updated Table D (Percents) report. The new file was emailed to all 67 counties on 3-9-2007.
Jan 29, 2007 Update:
The new Statewide Projects file has a bug that prevents you from adding county codes that begin with the letter F. The online version was fixed at 10:30 am on Monday, Jan 29, 2007.