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Occasionally,
time does not allow you to send your manuscripts back and forth
via campus mail for review. Using the Track Changes feature in
Microsoft Word is a good way to edit manuscripts, especially when
you need multiple reviewers. Each reviewer will appear in a different
color, so you know who suggested what! Follow these steps to use
this feature:
Turn
On Word's Track Changes Feature
- Open a
document in Word.
- Click on
"Tools" and then "Track Changes"--this will
turn the feature on; this is also how you turn the feature off.
You will then have the Reviewing Toolbar available.
- To change
the settings of your Track Changes feature, go to "Tools,"
click on "Options," and then select the "Track
Changes" tab. Here you can change the mark up (colors,
underline, strikethrough, etc.), select whether to use balloons,
and choose to print with or without balloons.
- Click "OK"
to save your selections and exit the menu.
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View
Changes and Make Changes
To view changes
and make your own changes to someone else's document, do the following:
- Open Word
- Go to "Tools"
and then click on "Track Changes" (to make sure the
feature is turned on)
- Make sure
to have all of the following checked under "Show":
(on the Reviewing Toolbar
- Comments
- Insertions
and Deletions
- Formatting
Then you will
be able to see all tracked changes. You will also be able to make
your own changes and corrections in a different color (your changes
will automatically be a different color than the other reviewers'
changes).
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Accept
or Reject Changes
You may also
choose to accept or reject these tracked changes. To do so:
- Click on
the change to select it.
- Right click
to see options ("Accept Change" and "Delete Change").
- Click on
the option you want. To place the Track Changes icon on your
toolbar, go to "View," click on "Toolbars,"
and then select "Reviewing." This will place icons
on your toolbar that allow you to turn the feature on or off
or reject or accept changes.
- You also
have the option of accepting all changes or rejecting all changes.
To do either of these, you need to click on the down arrow next
to each icon on the Reviewing Toolbar and select Accept All
or Reject All
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